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How to Organize a Fashion Show? Here are 5 Tips to Consider Before Planning the Show

Theme? Music? Lightning? Fashion shows are a great way to gather together those who are passionately in love with the fashion industry. It can be a fun and unforgettable experience to organize and host the show. If you pay attention to all details, including the small ones, you’ll create a beautiful show that will be remembered by many long time after. Keep in mind that organizing such an event can be overwhelming, stressful, and expensive. If you aren’t careful with your spending, it can become much more chaotic than you can imagine.

But with careful planning and a few useful tricks, you can ensure that your fashion show will come out excellent and on budget. What are the key ingredients for a perfect planning? How to coordinate a fashion show? These are some common questions that most designers or even event planners ask. It’s not an easy job to organize such an event, especially if we’re talking about a well-known designer. Every detail must be in place, so that guests can leave with a good impression of the show.

Generally, the key ingredients to run a fashion show are: the team, location, music, and the models. You’ll also need to follow other essential tips, such as a well-designed program, makeup artists, backstage managers, etc. It’s vital that all of these people work together, so that your plan succeed. Once you’ll have all of these in place, you’ll be ready to run the fashion show and enjoy the moment. Here are 5 tips on how to organize the perfect fashion show without any mistakes. 

  1. Choose a Team

Captivate your audience attention by creating a fashion show with an interesting theme. Don’t forget that every fashion show must have a theme, and that could focus on a specific aspect of the show. For example, you can select a theme inspired from beach, fall fashion, lingerie, etc. Or, you can choose a color that could represent the theme of the show. 

Also, don’t forget about the season you host your fashion event. If the fashion show is hosted during summer, get creative, and have fun. Decorate the location with palm trees, tropical plants, and use colorful decorations. Embrace color and use turquoise, pink, and gold tones for clothes, makeup, and décor. Inspires from magazines or use your imagination and dictate your fashion show theme. 

  1. Decide on a Budget

If you are organizing a fashion show, make sure that you decide on a budget and stick with it. Try to keep your costs as low as possible, but not too low, as this cannot guarantee success. The first step to get a profit out of the show is to determine the price of the tickets. It is the perfect chance to cover the costs of the show. 

To bring more originality to the show, engage celebrities and influencers to participate or even walk on the catwalk. Search on social media for famous people and invite them to the show. People will be a lot more interested in attending your event. The impact of influencers at fashion shows unbelievable. Guests will find it very appealing to participate in the same event with their favorite celebrity. 

  1. Find the Location

Finding the right location plays an essential role in the show, but if you are not careful with what you choose, it can become a considerable cost. You’ll need a space large enough to fit the backstage, the seating for the audience, and the runaway. However, make sure that the venue has a private space for models to change between presentations. 

The most common places for fashion show events are schools and event centers. Remember, if you want a successful fashion show, plan in time and find the right location. You probably will want to immortalize the moment, so why not call for a video production team? It’s a special occasion, so you’ll probably want to remember it, but not only. 

A full-service video production company will work correctly in graphics, post-production, script development, filming, etc. A dedicated and experienced team will come prepared with the latest high-end camera and lighting equipment and deliver exceptional quality services.

  1. Lightning & Music

You may consider it’s not essential, but lightning adds visual interest so that the audience can see every detail of the clothing. So, choose carefully and don’t get greedy, as bad lightning can change the colors or tones of the clothes. Find a top lightning company that has enough experience with fashion shows. Music selection is one of the most important steps in creating a perfect atmosphere. 

Choose a beat that can provide energy, not sad, and boring songs that can be overwhelming for the audience. Ask models to walk to the music when it’s rehearsal time. You’ll determine whether it’s the right track or not. Don’t choose music with too many beats per minute, or too slow. Regardless of the theme you chose for the show, the music should have a great rhythm for the models.

  1. Hire a Backstage Manager

Preparing for a fashion show involves a lot of work that cannot be done by just one person. Look for a backstage manager that knows exactly what to do during the show. An experienced backstage manager will know how to avoid or solve major problems, make sure that everyone completes their tasks, have a positive and proper behavior with the rest of the team, come in help whenever needed, etc.

A good backstage manager must have exceptional organizational skills, and be good at people in general. So, a manager must show interest and have a good relationship with the designers, the models, the stylists, so that everything goes as planned. Ideally, ask for recommendations and chat with this person a couple of days before the show begins. 

Also, don’t forget about the hair and makeup. It’s an essential step, besides the model’s clothing. Makeup artists and hairstylists play a huge role in creating that complete look. On the day of the show, check on music, electrical equipment, and lights to make sure that everything works properly. Start on time, and run the fashion show! Last but not least, make sure you have a lot of fun. Fashion shows are a great way to show your creativity and inspire others to be creative, too.

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