Many people consider event planners to be wedding or concert planners, but the field of event management requires so much more. Guests may not notice the work of the event manager during a well-planned event, but they will notice a lack of planning in a chaotic.
Duties and Tasks of an Event Planner
Simply put, event management is the process of using business management and organizational skills to anticipate, plan, and conduct social and business events. People specializing in event management work with budgets, schedules and suppliers to create the best possible events for their clients. Many companies use the services of event planners to coordinate key meetings and other events.
Event planners use many different job names, but the primary function of their work is in the sphere of event management.
By working in event management, you will participate in the planning, conducting and evaluation of corporate events, associations, non-profit, government and social organizations. Event planners require strong organizational, budget and creative skills.
Planning and Management of Every Event
The event planner will start planning the event by meeting the client and gathering information about his vision. The event management company and the client will draft the event budget and discuss the overall concept or topic. After setting the budget, the event manager will finalize the concept of the event, undertake work on the alignment of locations and suppliers and will obtain all necessary permissions, permits and insurance.
If speakers are needed for the event, the event management team will coordinate with the client to engage them. If other extras such as parking and transport are needed, the team will also provide them. On the day of the event, the event planner will be on-site to conduct the event and resolve any issues that arise. After the event, the team will summarize all other details and receive feedback from the client.
Careers and Scope in Events Management
The job market for event planners is growing, and some estimates indicate that the demand for event managers will increase by one-third in the next decade. Most people who start managing events will need to get a bachelor's degree. Experience in hospitality or tourism management is also helpful. A successful event manager is a real person who has excellent organizational, interpersonal and multi-tasking skills.
Event management teams often work closely with public relations teams and hospitality professionals at event venues. Some event management professionals often travel to serve customers in different locations, while others focus on managing events in one geographical area.
Event Planners vs. Managers
The main responsibilities of the event planner include tracking time during events, ensuring proper configuration set by the customer, management of wait staff, catering connector and other place-related tasks that are crucial for the success of the event.
On the other hand, event managers are with you at every turn. Managers coordinate all event details, service suppliers, create and manage budgets and schedules, help negotiate contracts and manage the site selection process
Be the Responsible Chief
Most events are a joint effort of several different departments, but at the end of the day, there must be one leader to oversee all production. Everyone in the team should focus on their speciality and understand the importance of their limits. Identify yourself as the main event planner from the very beginning of the project. Explain to your colleagues the importance of information flow and illustrate what happens when protocols are ignored. Because no one wants to be responsible for creating the problem, explain the principles of internal dialogue on the first day.